Owner, version, signature
Policy and procedure management software for a register that stays current
Most organizations do not have a procedure problem, they have a register problem.
Free for 14 days. No card needed.
- No account
- No card
- No sign-up
$49 a month for the whole organization, not per user. Cancel yourself any time.
- 2
- free tools on this site a manager working out a review load should not have to talk to sales first
- 11
- providers' own published prices, compared in the Policy Management Software Index
- $49
- per month, whole team Free: $0
For the operations, quality or practice manager in a small or mid-sized organization who owns the written procedures and cannot currently say which version is current or who has read it.
Not for a compliance officer assembling audit evidence against a regulation, not for booking safety or first aid training, and not for automating the work itself.
The three questions a folder of Word files cannot answer
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Every procedure has a name against it
Not a department, a person. A procedure whose owner left is the most common thing in a neglected register, and it is invisible until somebody follows the document and finds it wrong.
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One current version, and the ones before it
Two files called onboarding-final and onboarding-final-v2 is not version control, it is a coin toss. The register says which one is current and keeps the others readable rather than deleted.
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Evidence that somebody actually read it
Publishing a procedure is not communicating it. A signature against a version, with a date, is the difference between a procedure the organization follows and a document it merely owns.
Tools
Work out what your register actually costs
The procedures exist: forty-eight Word files on a shared drive, three of which contradict each other, two of which name somebody who left in 2023, and none of which anybody can prove was read. Sopvo holds the register instead: one row per procedure with an owner, a version, a review date and the signatures against it.
The two worksheets below are free and answer the questions that usually start this off.
- Free Process vs procedure Size the register and price a full attestation cycle: processes, procedures under each, headcount, the share in scope for any one, and reading time. $6,566.40What one full attestation cycle costs
- Free Procedure management Price the review load: procedures in the register, reviews each needs a year, hours a review takes, a loaded reviewer rate and the share already overdue. $6,600What keeping the register current costs
Free to use. No account, no card, no sign-up.
In figures
Policy Management Software Index
5.42 to 99USD
Range of the published figures
6 sources with a published figure, read 27 October 2026.
Why not just use SharePoint?
If you have somebody who will build metadata columns, an approval flow and a review reminder in SharePoint and keep them working, build it there: you are already paying for it and a configured intranet will beat any small tool. Sopvo is for the organization that has nobody to build that and has a shared drive with forty-eight files on it today.
| Sopvo | A general document store | |
|---|---|---|
| What it models out of the box | A procedure with an owner, a version, a review date and signatures | A file with a name, a folder and a modified date |
| What happens when a review falls due | The register says which procedures are overdue and whose they are | Nothing, unless somebody built a reminder |
| How you prove staff read it | A signature against a version, with a date | An email you sent, and hope |
| Who sets it up | Nobody: the register exists the moment you add a procedure | Whoever owns the intranet, before the first procedure goes in |
The rows above describe categories, not named products or their prices. We do not publish a competitor's price on this site, because a price we did not retrieve and date is a guess dressed as a fact.
Sopvo Pro
$49
per month, whole team
The worksheet is free. The register that stays current is Sopvo Pro.
You have the number. Pro keeps the register it describes: every procedure, its owner, its version and who signed for it.
- Keep a copy on your own machine, not just in ours.
- No Sopvo mark on anything you hand to staff.
- Close the tab mid-review and come back to it exactly as it was.
- Your organization's mark on every printed procedure.
- A new version announced to the people it applies to, from the register.
- Not used here: Sopvo takes no payments on your behalf.
- Not used here: a procedure register has nothing to post to a ledger.
Free for 14 days. No card needed.
$49 a month for the whole organization, not per user. Cancel yourself any time. Billed monthly. Cancel any time from your account page. Price and renewal terms are shown before checkout.