Policy and procedure management software
- What keeping the register current costs
- $6,600
- Reviews a year
- 48
- Hours a year
- 120
Every figure printed on this site is arithmetic on the worked example we publish: a register of 48 procedures reviewed once a year at 2.5 hours each by a reviewer costing $55 an hour, 30% of it overdue today; and 12 processes with 4 procedures each, 60 staff of whom 40% are in scope for any one procedure, at 0.15 hours to read and sign, at $38 an hour. Change any of those on a worksheet and the numbers change with them. Nothing here is a market statistic and nothing is quoted from a third party.
Policy and procedure management software is bought when a folder stops being trustworthy, and the moment is usually specific: somebody followed a document and it was wrong. The category name suggests the problem is storage and it is not. The documents are already stored. What is missing is the four things a folder cannot hold: who owns each one, which version is current, when it is next due to be looked at, and who has signed to say they read it. This page sets out what to look for and what to ignore.
Open the Procedure management Free to use. No account, no card, no trial clock.
Start with the register, not with the documents
A list of what procedures exist, with an owner against each, is the whole foundation and it takes an afternoon. Organisations that begin by rewriting documents spend months and still cannot say what they have.
One current version, and say so on the document
Two files called final and final-v2 is a coin toss. The version and the date belong on the face of the procedure, because that is where somebody following it will look, not in a file property.
A review date is a decision, not a default
Annual for everything is easy and wrong: some procedures change with every system update and others have not needed a word altering in five years. Setting the cycle per procedure is what keeps the review load survivable.
Attestation is the part that proves communication
Publishing is not communicating. A signature against a specific version, with a date, is the only evidence that a procedure reached the people it applies to, and it is the thing a shared drive can never produce.
Policy and procedure management software: what people ask
Is this the same as compliance software?
No, and the distinction matters. Compliance software holds obligations and produces evidence for an auditor. This holds the procedures your organisation wrote and produces evidence that staff read them.
Do we have to rewrite our procedures?
No. Bring them as they are. The value is the register around them, and rewriting before you know which ones are overdue is work in the wrong order.
What does it cost?
Both worksheets are free forever. Keeping the register as a record is $49 a month for the whole organisation, not per user.
Sopvo Pro
Keeping the register, not just the answer
You have the number. Pro keeps the register it describes: every procedure, its owner, its version and who signed for it.
- Keep a copy on your own machine, not just in ours.
- No Sopvo mark on anything you hand to staff.
- Close the tab mid-review and come back to it exactly as it was.
- Your organisation's mark on every printed procedure.
- Every procedure, version and signature out in one file, in one click.
- A new version announced to the people it applies to, from the register.
- Not used here: Sopvo takes no payments on your behalf.
- Not used here: a procedure register has nothing to post to a ledger.
$49per month, whole team
Start Sopvo Pro PricingSopvo Pro is $49 a month and renews automatically each month at $49 until you cancel. There is no minimum term and the price does not change on renewal.
Will it hold your register? Ask us about Policy and procedure management software
Tell us how many procedures you have and where they live today.