Policies and procedures management
- What keeping the register current costs
- $6,600
- Reviews a year
- 48
- Hours a year
- 120
Every figure printed on this site is arithmetic on the worked example we publish: a register of 48 procedures reviewed once a year at 2.5 hours each by a reviewer costing $55 an hour, 30% of it overdue today; and 12 processes with 4 procedures each, 60 staff of whom 40% are in scope for any one procedure, at 0.15 hours to read and sign, at $38 an hour. Change any of those on a worksheet and the numbers change with them. Nothing here is a market statistic and nothing is quoted from a third party.
Policies and procedures management is usually somebody's third job, and the consequence is predictable: the register gets attention when an incident or an audit forces it and is untouched in between. That pattern is expensive in a way that never appears in a budget, because the cost lands as work done wrongly rather than as an invoice. This page is about running it as a small continuous load instead of an occasional emergency, and what that load actually is.
Open the Procedure management Free to use. No account, no card, no trial clock.
Turn the annual panic into a monthly hour
A 48-procedure register at one review each a year is 48 reviews, which is four a month. Four reviews at 2.5 hours is ten hours a month, and ten hours a month is a thing a person can do. The same work done in one fortnight before an audit is not.
Put the load in front of whoever set the cycles
$6,600 a year of reviewer time on the worked example is the price of the review policy somebody wrote. Showing that figure is usually what gets unnecessary annual cycles relaxed on the procedures that do not need them.
Make overdue visible rather than reported
A register that shows what is overdue on the day somebody opens it produces small corrections continuously. One that produces a quarterly report produces a quarterly scramble, and the documents are wrong for the eleven weeks in between.
Retire procedures deliberately
Registers grow because nothing is ever removed. A retired procedure that stays readable but is clearly marked retired is the only safe way to shrink one, and shrinking one is frequently the cheapest available improvement to the review load.
Policies and procedures management: what people ask
How much time does a register take to run?
On the worked example, 48 procedures at one 2.5-hour review each is 120 hours a year, which is about ten hours a month.
Should every procedure be reviewed annually?
No. Annual for everything is the default that makes the load unsurvivable. Set the cycle per procedure and the total falls without anything going stale.
What do we do with obsolete procedures?
Retire them explicitly and keep them readable. Deleting loses the history; leaving them live is how contradictory documents accumulate.
Sopvo Pro
Keeping the register, not just the answer
You have the number. Pro keeps the register it describes: every procedure, its owner, its version and who signed for it.
- Keep a copy on your own machine, not just in ours.
- No Sopvo mark on anything you hand to staff.
- Close the tab mid-review and come back to it exactly as it was.
- Your organisation's mark on every printed procedure.
- Every procedure, version and signature out in one file, in one click.
- A new version announced to the people it applies to, from the register.
- Not used here: Sopvo takes no payments on your behalf.
- Not used here: a procedure register has nothing to post to a ledger.
$49per month, whole team
Start Sopvo Pro PricingSopvo Pro is $49 a month and renews automatically each month at $49 until you cancel. There is no minimum term and the price does not change on renewal.
Will it hold your register? Ask us about Policies and procedures management
Tell us how many procedures you have and where they live today.