Procedure management
- What keeping the register current costs
- $6,600
- Reviews a year
- 48
- Hours a year
- 120
- Procedures overdue right now
- 14.4
Every figure printed on this site is arithmetic on the worked example we publish: a register of 48 procedures reviewed once a year at 2.5 hours each by a reviewer costing $55 an hour, 30% of it overdue today; and 12 processes with 4 procedures each, 60 staff of whom 40% are in scope for any one procedure, at 0.15 hours to read and sign, at $38 an hour. Change any of those on a worksheet and the numbers change with them. Nothing here is a market statistic and nothing is quoted from a third party.
These figures start from a worked example ($6,600). Put your own register in and the answer changes as you type.
Download the Procedure management worked example (CSV)
Procedure management is mostly one recurring cost that nobody has measured: the hours it takes to keep a register true. Every procedure needs somebody to read it, check it still matches what the organisation does, chase whoever owns the part that changed, and publish it again. Multiply that by the register and it is a real job. This worksheet puts a number on it, and on the part of the register that is already past its date.
Count the register before you estimate anything
48 procedures is the worked example here. Counting them is an afternoon of work and it is the number every other figure depends on, so estimating it rather than counting defeats the purpose of the exercise entirely.
Time one review honestly, then use that
2.5 hours at $55 an hour is the default and it is deliberately modest. Time the next real review you do, including the chasing, and use your own number: it is usually higher and the argument it supports is stronger for being yours.
Read the overdue line, and take it to a budget conversation
$6,600 a year to keep 48 procedures current, and 14.4 of them overdue right now needing 36 hours to clear. The annual figure justifies the tool and the overdue figure justifies doing something this month.
Where the constants in this tool come from
Procedure management: what people ask
Is 2.5 hours a review realistic?
For reading it, checking it against what actually happens, chasing the owner and republishing, it is conservative. Reviews that take fifteen minutes are usually reviews where nobody checked.
Should everything be on the same cycle?
No, and that is what the worksheet is for. Reviews a year is an input: set it lower for the stable procedures and the total falls without anything going stale.
What is the overdue figure for?
It is the business case. 30% of 48 is 14.4 documents that are currently wrong or unverified, and 36 hours to clear, which is a number a budget conversation can use.
Sopvo Pro
Keeping the register, not just the answer
You have the number. Pro keeps the register it describes: every procedure, its owner, its version and who signed for it.
- Keep a copy on your own machine, not just in ours.
- No Sopvo mark on anything you hand to staff.
- Close the tab mid-review and come back to it exactly as it was.
- Your organisation's mark on every printed procedure.
- Every procedure, version and signature out in one file, in one click.
- A new version announced to the people it applies to, from the register.
- Not used here: Sopvo takes no payments on your behalf.
- Not used here: a procedure register has nothing to post to a ledger.
$49per month, whole team
Start Sopvo Pro PricingSopvo Pro is $49 a month and renews automatically each month at $49 until you cancel. There is no minimum term and the price does not change on renewal.